Each student enrolled in a course currently receives an email notification advising they've successfully enrolled. This email notification has been enhanced to include a new paragraph requesting that they provide us with their details (in line with the new AVETMISS form), prior to attending the course. This paragraph contains a link to an electronic registration form.  

What does the new paragraph look like in the registration email? - It will appear in both the email message as well as the attached registration document:-

When the student clicks on the link, they'll see an electronic form which is identical to the AVETMISS V2.10 enrolment form. 

The student needs to complete the following fields as a minimum, in order to submit the form successfully:

- Family & Given Names

- Date of Birth

- Email Address

- Mobile Number

- Suburb

- Postal Code

- Emergency Contact Name and Number

- All of the Declaration checkboxes

When the student completes the form and clicks on Submit, it will update all of the same fields on their Contact (student) record in Salesforce

Please note: When the student completes the declaration fields, it'll update the same checkboxes on their attendee record 

All fields on the AVETMISS V2.10 form are incorporated within the above electronic form.

The new AVETMISS form includes a declaration and signature section as below. The electronic enrolment form contains only the checkboxes, which substitute an electronic signature

1. The student will not be prompted to provide their USI, if it's already been verified at the time they receive the registration form
2. If the student has not submitted the enrolment form in the first instance, they'll automatically receive a reminder email 2 days prior to the course start date, asking them to complete the form

*(Students attending a course in NT will receive the reminder email irrespective of whether they've already submitted the form)

3. If the student doesn't submit the form upon receiving the reminder email, they'll receive a final reminder:

Effective from 16/04/18, several features have been deployed in our SF Instance, which will allow our trainers to see if a student has completed their enrolment form whilst marking their course attendance, thus allowing the trainer to encourage the student to complete the form during the course. 

Additionally, the wording within the course registration letter, accompanying email and the enrolment form reminder email has been updated, as an incentive to increase the number of students completing the form prior to attending their course.   

4.1   The "Manage Attendees" page has been updated; it now shows the trainer if the student submitted the electronic enrolment form as they're marking them at the course: 

4.2  The trainer's home page has been updated, so that they can see the number of students which haven't completed the enrolment form for courses which start in the next 3 days:

NOTE: Click on View Report in order to view the list of attendees

4.3   The wording within the course registration email and enrolment reminder email has been updated, in an attempt to increase the number of students completing the form prior to attending the course. 

The new sentence is highlighted in grey below 

Note: The wording has been authorised by our training managers: Peter LeCornu, Jennifer Sourthi, Steve Moren and Alison Soulsby.